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Posted: Wednesday, March 21, 2018 12:07 AM


IOR Global Services – Northbrook, IL

The Office Administrator is responsible for supporting IOR’s Management team and handling office administration to optimize the team’s contributions to the company. This is a full-time position that reports to IOR’s President, located in our Northbrook, IL office with an immediate start date.


Team Administration
* Assist Senior Management departments with general administrative tasks.
* Make employee travel profiles and arrangements including hotel, flights, rental cars, etc..
* Process staff expense reports, including reconciling credit card charges.
* Manage company-wide meeting logistics, book conference rooms, set up and record virtual meetings.
* Work with Social committee, marketing and management to assist with office event planning.
* Assist with client service authorizations creating new accounts, contacts and program information within Gateway, IOR’s program management system.

Office Administration
* Manage office equipment and liaise with suppliers and Director of Technology to ensure smooth running operations (phones; shared computers; VOIP; copiers, WIFI; online meeting services)
* Manage Company directory
* Send out Birthday/Anniversary announcements and building announcements
* Order office, kitchen and computer supplies. Create kitchen cleanup schedule.
* Ensure overall tidiness of office and organize storage area and closets. Make suggestions to enhance collaboration space for employees.
* Liaise with building for any maintenance, access, cleaning, etc.
* Manage daily mail and shipping for all departments through vendors such as UPS, FedEx, USPS
* Perform administrative duties such as filing, database updates, processing forms, organizing vendors, etc.



* Excellent organizational skills; detail-oriented and thorough
* Strong team player; willing to assist with a variety of duties
* Ability to speak to outside vendors and employees professionally
* Display positive attitude and enthusiasm
* Tech savvy. Proficient in Office 365 (Word, Excel, PowerPoint), troubleshooting and organization.

Education & Skills
* Tech savvy; fluent with MS Office (Excel, PowerPoint, Word)
* Ability to learn proprietary program management system (Gateway, IRMA)
* Bachelor’s degree preferred
* Foreign language a plus

* Well organized and streamlined office
* Strong relationships with the internal IOR team and outside representatives from all areas

To apply for this position, please submit a current resume with cover letter addressed to Human Resources at In the subject line, please specify “Office Administrator.” No phone calls please. Due to the volume of applications we receive, we will only contact you if we are interested in pursuing your application further.

• Location: Chicago

• Post ID: 90037922 illinois is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018